Federal Work-Study Program

Federal Work-Study Guidelines & Timesheet Instructions

1. Eligibility

• Students must complete a FAFSA to receive Federal Work-Study.
• Students must maintain a 2.0 GPA (Unless such GPA does not meet Satisfactory Academic Progress in their school or program of study) to receive Federal Work-Study.
• Students must immediately discontinue Federal Work-Study once notified of unsatisfactory academic standing.
• Students may not exceed their academic year Federal Work-Study.
• Students must notify their direct supervisor and the Financial Aid Office if he/she cannot report for work as instructed, or no longer wishes employment. Failure to do so will jeopardize the student's future Federal Work-Study eligibility.

2. Location

• Students may only work for their assigned department.

3. Workdays & Hours

TouroOne Employee Web Time Entry (WTE) is the web-based system used to record time worked. Each workday Federal Work-Study student employees are required to log into the system and enter the hours worked on the line that says Federal Work-Study Student Pay to record hours worked. Time may ot be completed in advance.

At certain locations, there are times where the offices are open for students to work on Federal Holidays (with Supervisor Approval). Students may work during scheduled breaks in the semesters for which they are enrolled and working. During the summer session, a student may only work if they are enrolled for the summer or fall.

• Students may not work during their scheduled class time.
• Students may not work more than 20 hours per week in the fall and spring term and 30 hours per week in the summer term.
• Students may not work more than 8 hours per day.
• All days and hours must be accurately documented.

4. Pay Period, Due Date & Payroll Date

Students are paid at a rate of $19/hour. Hours must be documented on an electronic timesheet and submitted to the Financial Aid Administrator during the appropriate pay period. Students receive FWS funds in the form of a bi-weekly paycheck for hours worked.

• Each pay period, due date and payroll date can be found on the Federal Work-Study Calendar.
• Timesheets should be handed in by Noon on the appropriate day.
• Late timesheets will be put with the following pay period.

5. Time In & Time Out

The Time In and Out page is used to document your arrival and departure to and from work. Time must be entered in hh:mm format using 15-minute intervals.

6. Breaks

FWS students must take an unpaid one half (1/2) hour break when working more than five (5) hours and one (1) hour when working 7 hours or more. You must indicate the break on your timesheets.