Dining & Catering

Catering menus have been carefully designed to offer a distinctive variety of tasty foods for your event. Not all foods are suitable for all venues, but our professional team of culinary experts is happy to work with you to make you event as successful as possible.

The event Service Manager is happy to help you make choices and arrange any special requests.

Catering Menus are available on A/V Share. Pricing for your event catering is based on menu and quantity and payable by PO, cash, check, or credit card.

TUC Dining and Catering Services must be fully secured at least two weeks prior to your event. Please pay close attention to our event cancellation policy.

Gather this information:

Who: You (or your organization are) and contact information.

When: Desired time and date of your event.

Where: Venue and verification venue is booked.

How: Will the venue be setup? (number and arrangement of tables, chairs, buffet table, etc.).

What: Meal (breakfast, lunch, dinner, snack) and service type (seated, buffet, reception, etc.).

What else: Desired menu any special request/requirements (vegan, food allergies, etc.)

What more: Paper/disposable or china service?

Extras: Floral arrangements, linen color choice and more are available at an additional cost.

*Pricing is based on several factors including menu, guest count, style of service, labor, and any accessories, floral arrangements and/or decorations.

*Parking on campus parking is limited and one-day parking permits will be required for visitors. Call 707-638-5506 to arrange permits for your attendees.

Timing

TUC’s event space is in high demand and several events may take place on the same day. For this reason, time maximums have been established for various types of events.

• Social Receptions: 4 hours
• Served Dinners (with program): 3 hours
• Buffet Meals (with program): 3 hours
• Buffet Meals (no program): 1.5 hours
• Continental Breakfasts: 1 hour

We take pride in your event!

TUC’s Culinary Team will:

• Have your event completely ready (including all tables draped) 15-minutes prior to start time
• Provide one catering attendant for every four tables at a buffet event
• Provide one catering attendant for every 25 guests at social receptions

*All events include disposable serving items unless china, glass, and silverware are requested. Delivery and pick-up orders include disposable products.

Advance Notice

All catering requests must be received at least 2-weeks before your event. However, placing your order earlier will allow our team to best accommodate all your needs and requests. Late changes (less than 2-weeks before your event) are charged at $75.00 charge per change.

TUC’s Dining and Catering Services observe kosher laws and Judaic beliefs. This may impact your planning. Please check with the TUC Master Calendar for kitchen closures (Passover, etc.).

Special Orders

TUC's Dining and Catering Services offer a wide variety of delicious food options. Any special (personal) recipe requests must be made 4-weeks before your event in order meet kosher standards and allow for testing and pricing. An additional 5% charge is added to the price of the items not available through our regular vendors.

Take these steps:

First: Register your event with the Associate Dean of Students.

Second: Contact Dr. Irene Favreau at 707-638-5854 / irene.favreau@tu.edu with the Master Calendar Committee to secure a date. The Master Calendar Committee meets once a month.

Third: Meet with the Administrative Assistant in Student Affairs to reserve space/rooms through the EMS system.

After your time, date, and place are secured:

• Complete a Facilities Department Request for any tables, chairs, or other needed facility work.
• Complete an IT request for any audio-visual needs.
• Meet with the Nakisha Williams Nwilliam18@touro.edu for catering needs.
• Arrangement payment to Dining and Catering Services at least one month prior to the event via personal or SGA check or by credit card.

*You may request a meeting with facilities, IT, and DCS to discuss the set up for the event.

Take these steps:

First: Secure approval from your department’s Dean, Program Chair, director or supervisor authorized to approve event costs.

Second: contact Dr. Irene Favreau with the Master Calendar Committee 707-638-5854/irene.favreau@tu.edu to secure a date. The Master Calendar Committee meets once a month.

After securing your event date:

• Reserve your venue through the EMS system. If you do not have permission to use EMS you must meet with the Department Administrative Assistant.
• Submit a request for tables, chairs, etc. to the facilities department.
• Complete an IT request for any audio-visual needs.
• Contact Nakisha Williams Nwilliam18@touro.edu to help create a menu for your event.
• Make your Dining and Catering Services payment through SilverWarePOS Internal House Accounts. Your payment must be made at least one month prior to your event. Late payments may jeopardize your event.
• Consider meeting with Facilities, IT and DCS to discuss the set up for your event.

TUC Welcomes your off-campus group!

Take these steps:

First: Meet with the Event Services Manager Nakisha Williams (email Nwilliam18@touro.edu) to discuss your event needs and costs. You will receive a TUC Campus Agreement once your event and event date are approved.

Second: Sign the agreement and return for TUC counter signature. All parties receive copies of fully executed contracts.

After your Campus Agreement is in place:

• Provide your required deposit (half your total estimated bill) at least 14-days before your event. Your deposit is applied to the final invoice at the conclusion of the event. Acceptable form of payment include: cash, company check, certified check, or credit card.
• Provide Dining and Catering with guaranteed number of guests no later than 5-days before your event.
• Provide TUC with a valid tax exemption certificate issued by the State of California if applicable.
• Provide full payment the day of the event. (Outstanding bills are subject to monthly late charges of up to 5% of the amount due.

Important to know:

*Events cancelled at least 30-days before the event receive a 75% reimbursement of initial deposit.

*Deposits are forfeited for cancellations received after the 30-day deadline.

*Full payment is required for cancellations received 48-hours or less before an event.

Exclusivity

TUC Dining and Catering is the exclusive caterer for the Mare Island, California campus and all sponsored events. No outside entity may provide kosher or non-kosher catering services without written permission from Rabbi Tenenbaum and prior consent from TUC Dining and Catering Service’s first right of refusal.

Room Agreements

• TUC is not responsible for damages to or loss of any items prior to or following any events.
• The Catering Sales Manager must approve items requested for use in any of TUC’s meeting rooms, or on walls.
• All TUC facilities are non-smoking.
• Some types and sizes of events require room rental, security, and/or equipment fees.
• Maximum event length is 4 hours. Longer events require prior approval. Attendees must depart at the agreed upon end-of-event time.
• All events must end by 10pm.

Reservations & Menus

• Catered events require a minimum of 10 guests. Requested exceptions are evaluated individually. Large events require consultation with TUC’s Dining and Catering team.
• Weekend (Sunday 7:30 a.m. - 9:00 p.m.) catering events require a $2500 minimum food order.
• All campus events require a minimum two-week notice. All events are subject to approval and kitchen availability. Menu choices may be limited.
• Menu selection must be completed 10 business days prior to an event. Late requests are limited to the Chef's weekly menu items for the day of the event.
• Changes to approved menu made less than a week prior to an event date incur a $75 per change fee.
• Menu pricing is subject to change.
• Health Department regulations require ONLY TUC Dining and Catering staff remove uneaten event food.
• No credit is given for unused food or under-attended events.
• Should an outside vendor fail to deliver an order on time, TUC reserves the right to substitute a comparable menu item.

Guarantees and Cancellations

TUC Dining and Catering must receive a guaranteed guest count one week prior to any event.

• If no guaranteed guest count is received by the week-prior deadline, the “estimated attendance” (from the Catering Request Form) will, by default, become the guaranteed attendance.
• Catering is billed according to the guaranteed guest count, or the number of guests served, whichever is greater.
• Late requests (less than a week prior) to increase an event’s guaranteed guest count incur a $75.00 charge per change.
• Events cancelled with less than 24-hour notice are billed in full. Any additional after-hours staffing, labor or delivery charges are waived.
• A 25% (of total event costs) fee is charged for events costing $500 or more when canceled within 5 business (5) of a scheduled event. Events costing less than $500.00 are charged for food and any other items purchased for the event.
• TUC reserves the right to cancel any event due to emergencies, severe or inclement weather or natural disasters.

Delivery Fee

• A minimum $75 fee is charged for deliveries beyond Mare Island.
• An additional $3 per-mile fee (total trip) is charged for deliveries further than 5 miles from campus. If deliveries are requested beyond 5 miles from campus.
• Food may be picked up if transportation is in accordance with California Food Safety Laws.

Fees and Taxes

• Federal, state (8.375%) and municipal (1.00%) taxes for a non-campus banquet event order and other TUC services are added to the total event price. The client agrees to pay such taxes separately.
• An 18% administrative fee is applied to non-campus events. Applied to the Catering Request Form, the fee offsets labor and administration costs. The fee is taxable and in addition to overall event pricing. The fee is not a gratuity, but a charge to cover overhead, and/or other expenses.

Liability

• Off campus groups must obtain liability insurance. Such insurance covers damages, loss, or liability incurred by TUC, event guests, or any person or organization contracted by the host group to provide any service or goods before, during, and after the event.
• TUC is not liable for nonperformance of this agreement when nonperformance is caused by labor troubles, disputes, accidents, government regulations of or restrictions upon travel or transportation, non-availability of food, beverages or supplies, riots, national emergencies, acts of God and other causes whether enumerated herein or not, which are beyond the reasonable control of TUC, preventing or interfering with TUC's performance.
• Any changes, additions, stipulations or deletions, must be made and agreed to in writing in a separate attached addendum and signed by both parties.
• If a group wishes to hire outside vendors to provide any goods or services at its TUC event, TUC may, in its sole discretion, require such vendors provide TUC, in form and amount reasonably satisfactory to TUC, an indemnification agreement, copy of a valid business license and proof of adequate insurance.
• The parties agree, in the event litigation relating to this Agreement is filed by either party, the non-prevailing party in such litigation will pay the prevailing parties costs resulting from litigation, including reasonable attorney's fees.
• No food or beverage prepared by TUC staff may leave the event venue.

Alcohol

• Events involving the service of alcoholic beverages must comply with the State of California's policies governing such services. The individual designated as in charge of the event accepts responsibility to assist with compliance by the group with all State laws as needed.
• TUC Catering policy stipulates a maximum alcohol service of 3.5 hours. Alcohol service must end one-half hour before the end of events longer than two hours.
• TUC Dining and Catering reserves the right to restrict service of alcoholic beverages in compliance with the State of California and the policies of TUC. We reserve the right to request age identification from anyone attending the event.
• The Associate Dean of Student Affairs must approve of alcohol use for student events. Following approval, the group is responsible must secure an alcohol permit and liability insurance. Direct any related questions to the Dean of Students. Large events may be charged for required additional security.

Event Labor

• An 18% additional labor charge is added to plated events. An 18% charge is also added to events to all events with 25 or more people. Such charges are always added to after-hours or off-site events. After-hours are before 8am and after 4pm weekdays, and all day Sunday.
• TUC is solely responsible for decoration and design for on-campus events where food and beverages are served. Prior to an event, TUC staff coordinates with groups to provide appropriate event themes, etc. Any additional decorating or event coordination may incur additional charges and are evaluated case by case.

*Charity or Fundraising Events are evaluated and booked by appointment only.