hand holding a blue sticker that says I Got my Covid-19 Vaccine

Covid-19

Healthy TUC Policy

OVERVIEW

The Touro University California (“TUC”) return-to-campus plan relies on us all doing our part to help keep each other healthy. Our priority is protecting the health and safety of our staff, faculty and students while supporting TUC’s academic mission. The plan applies the guidelines and requirements from the California Department of Public Health (CDPH), Solano County’s Public Health Department (SCPHD), Centers for Disease Control (CDC) and California Division of Occupational Safety and Health (Cal/OSHA) to our diverse campus work environment.

State and County public health orders require us to comply with their provisions to slow the spread of COVID-19 and mitigate the impact on the delivery of critical healthcare services. TUC has aligned the Healthy TUC Plan with these requirements as well as those from the CDC, Cal/OSHA, and other recognized authorities. As such, this document may change in response to changing local, regional, state and federal guidelines. This includes being prepared for the possibility that additional public health orders could be enacted at any time should new variants develop. Everyone should be prepared for this potential disruption and a return to more limited activities or shelter-in-place restrictions.

Guiding Principles of a Hybrid Learning Environment

Our success depends on attracting and enabling faculty, staff, students, and community partners who are committed to the TUC mission.

In setting priorities, we will strive to:

  • Prioritize the health and safety of our students, staff, faculty and community.
  • Ensure the success of our students through the continuity of high quality teaching and clinical experiences.
  • Anchor decision making in respect and concern for our community with an understanding of the broader societal context in which they are made; and
  • Position TUC for a strong recovery by stewarding our resources wisely for the long-term

We are grateful for the flexibility and hard work of our staff and faculty throughout the COVID19 global pandemic. Employees will begin to transition back to expanded on campus work schedules during the Spring 2022 semester. With safety as our guiding principle, an expanded hybrid learning format will continue for the Spring 2022 semester that strives to protect all members of our community. Employees should work with their director or dean for a smooth transition back to on campus work schedules through the Spring 2022 semester.

Expanded Hybrid Spring 2022 Semester

TUC is defining an “ongoing new normal” with an expanded hybrid academic semester in which on campus learning experiences will be those that are deemed “essential laboratory learning,” exams, and an expansion of limited classroom experiences. Throughout the Spring 2022 semester, safety is prioritized and mitigation measures are enacted allowing for continuation of hybrid learning experiences.

Mandatory COVID-19 Vaccination

COVID-19 vaccination plus a booster (as eligible) is mandatory for all students that are enrolled in campus-based programs and clinical rotations by the start of the Spring 2022 semester (January 3, 2022). COVID-19 vaccination plus a booster (as eligible) is mandatory for all staff and faculty who work on the California campus. Booster vaccines are mandatory for all clinical students and faculty. Per the CDPH order dated December 27, 2021, in order to be in compliance and considered “fully vaccinated”, an individual must receive their booster vaccine within 15 days of the appropriate eligibility date based on their initial vaccination.

For campus-based students, staff, and faculty, religious or medical exemption requests should be submitted to Student Health (students) or Human Resources (HR, employees). Students, staff, and faculty who are granted a vaccine exemption are required to properly wear a KN95 mask and maintain physical distancing at all times while on campus or in clinical settings. A mandatory COVID-19 weekly mandatory surveillance testing program will be implemented for campus-based students, staff, or faculty members that are granted vaccine exemptions. Failure to participate in the surveillance testing program will result in campus access being revoked which may impact students being able to complete their program on time. Employees with an exemption who fail to participate in the surveillance testing program may be placed on leave without pay.

For clinical year students and TUC faculty working in the clinical settings, vaccine exemptions follow the State of California CDPH vaccine exemption policy. All clinical students who have been granted a vaccine exemption are required to obtain weekly COVID-19 testing arranged with their clinical site leads. Results from these weekly tests must be submitted to TUC Student Health.

TUC reserves the right to implement campus wide mandatory surveillance testing at anytime for all students, staff, and faculty. This includes full campus testing, program specific testing, and random testing as needed to maintain the health and safety of all members of our TUC community.

Overall Health and Safety Strategy

TUC recognizes that:

  • The currently available COVID-19 vaccines do not fully prevent infection by and transmission of COVID-19 by those who are fully immunized
  • New variants continue to emerge across the globe with rapid internationalization
  • Emerging variants may become more virulent with the potential to evade the vaccine

As such, it is imperative that as a campus we maintain our engineering, administrative, and PPE controls to limit exposure of our students, staff, faculty to current and emerging variants of COVID-19. This document details those controls, the responsibilities of students, staff, and faculty, and specific COVID related campus policies.

What determines when it’s safe to continue in person learning during the spring hybrid semester?

  • TUC leadership follows local and state guidance, particularly recommendations on when non-essential employees can return and what learning activities can take place.
  • TUC is currently monitoring the 7-day COVID case trends in Solano County, the California Department of Public Health Monitoring List for Counties, hospital bed availability, regional testing and contact tracing capacity, and PPE supply.
  • TUC campus COVID-19 positivity rate remains low.
  • Development of COVID variants, current vaccines effectiveness against the variants, and local circulation of variants.
  • As a university we recognize the impact that school and childcare closures have on employees with children. We recognize that employees may need increased flexibility and TUC HR will individually work with employees on an as needed basis.

TUC’s follows four stages of campus access, which should be viewed as a sliding scale in which the University can reduce capacity as needed and in response to changes in the internal and external environment as the pandemic continues. The stages are guided by county/state orders, but TUC may decide to move more conservatively to provide a controlled return to operations. TUC will not accelerate the stages of recovery more quickly than the county and state recommendations. TUC reserves the right to modify these stages as needed and without prior notice to maintain the health and safety of campus as our number one priority.

Stage External Environment Campus Access
ZERO
0
  • Resurgence of a new variant for which the vaccine has limited efficacy
  • Local COVID-19 hospitalizations (actual or anticipated) will outpace hospital resources
  • Limited testing available
  • Limited capacity for contact tracing
  • PPE shortages
  • Local/Regional/State Stay Home Orders

Essential Staff Only

  • ONLY Essential staff allowed on campus. Identification of Essential Staff is through HR, EH&S and campus leadership.
  • Essential staff are required to wear approved face coverings at all times and to maintain maximum (6 foot) physical distancing.
  • Non-essential University staff under County and State shelter-in-place orders are conducting business remotely.
  • Essential research activity only is allowed.
  • Clinical rotations are suspended.
  • Community service activities are suspended.
  • No international or national travel.
ONE
1
  • Resurgence of a new variant with significant morbidity and mortality and for which the vaccine has limited efficacy
  • Community acquired COVID-19 variant circulating in Solano and neighboring Counties
  • Available COVID-19 testing capacity in the community
  • Sufficient contact tracing capacity
  • Limited PPE
  • TUC program-specific COVID-19 positivity rate meets or exceeds 15%

Spikes in COVID-19 positivity rates within individual programs and/or units may result in an immediate shift to a short-term (2 week) remote teaching and learning platform.

Limited Campus Activities

Activities in this stage are focused on prepping for a broader on-campus restart and allowing work that is low risk for COVID-19.

  • Largely continuing remote work for MOST employees.
  • A limited number of non-essential staff are allowed to campus for limited days/times to complete essential activities that are difficult to complete remotely and that are required to begin campus restart preparations. Limited to essential tasks and those to support remote teaching and learning.
  • Tight control over staffing with limited activities happening on campus. Deans/directors develop weekly schedules for non-essential staff ensuring minimal overlap in offices and less than 10% of area occupancy. TUC’s policy on physical distancing, required mandatory masks, and health attestation policies remain in place.
  • No on campus student workers.
  • Activities that would bring additional public presence to campus are not allowed.
  • Research activities initiated in Stage 0 will continue plus the restart of federal grant funded research activities with strong environmental controls and minimal staffing plans and hours. Unfunded or internal funded research activities that require campus physical space usage are not allowed. Clinical research activities are not allowed.
  • Infrastructure or other projects allowed under shelter-inplace restrictions.
  • Restoration or physical maintenance activities necessary to prep the campus for more activity (e.g., deferred maintenance, landscaping, increased janitorial service, etc.).
  • Development of plans for rotating staffing schedules to allow for limited office work in stage two.
  • Clinical rotations may continue if PPE is available for students and additional administrative controls are in place.
  • Limited COVID specific community service activities may take place that have been approved by the TSSC Oversight Committee with engineering, administrative, and PPE controls in place to limit exposure of students and community member.
  • No international or national travel.
TWO
2
  • Community acquired COVID-19 circulating in Solano County
  • Widely accessible COVID-19 testing
  • PPE available
  • Local, Regional, State Stay Home Orders
  • Campus COVID-19 Surveillance Program with <5% positivity rates

Limited Activity – Essential Hybrid Labs Allowed

  • Follows an initial relaxation from the County and the State that allows an expansion of on campus functions and activities. Activities not previously deemed as essential but now allowed by county order may take place but with mitigating measures in place.
  • Essential Hybrid Labs Allowed with strong engineering, administrative, and PPE controls. Implementation of rotating campus access plans and hours to provide maximum physical distancing and to have less than 20% campus census.
  • Rotating staffing schedules to allow for limited office work.
  • Staff who can continue to work from home should continue to do so. No significant return to general staffing on campus. Local units continue to implement necessary modifications that promote physical distancing and personal hygiene identified in stage one.
  • Expansion of federal grant funded research activities with strong engineering, administrative, and PPE controls. Implementation of rotating staffing plans and hours to provide maximum physical distancing. Federal grant funded clinical research re-started on a case-by-case basis with strong engineering, administrative, and PPE controls.
  • No on campus student workers.
  • No small gatherings. All meetings are to remain as remote Zoom meetings.
  • Clinical rotations may continue if PPE is available for students and additional administrative controls are in place.
  • Limited COVID-specific and non-COVID community service activities may take place but must have approval of the COVID Oversight Committee with engineering, administrative, and PPE controls in place to limit exposure of students and community member.
  • International and National travel restrictions.
THREE
3
  • Vaccine is available, but community immunization rates remain low & not available to all ages.
  • Mandatory campus vaccination
  • Vaccines available provide significant protection against circulating COVID-19 variants
  • COVID-19 testing is at maximum needed capacity
  • PPE availability normal
  • Public health authorities & Governor relax restrictions on activities, based on the ability to social distance.
  • Campus COVID-19 Surveillance Program operational for those with exemption and as needed.
  • Campus maintains a low COVID-19 positivity rate.

Modified Activity: Expanded Hybrid

Stage three will operate as TUC’s “new normal” until widespread community vaccination provides “herd immunity”. Activities allowed will be broadened with engineering and administrative controls implemented to ensure safety. Determinations on which activities are allowed to resume will be dependent on when the restrictions are lifted and the external environment at the time.

  • Follows an initial relaxation from the County and the State that allows an expansion of on campus functions and activities. Activities not previously deemed as essential but now allowed by county order may take place but with mitigating measures in place.
  • Essential Hybrid Labs, on campus exams, and some classroom-based activities will be allowed with strong engineering, administrative, and PPE controls. Implementation of rotating campus access plans and hours to provide maximum physical distancing and to have less than 50% campus census.
  • Expanding campus staffing. Rotating staffing schedules to allow for up to 60% office capacity with strong engineering, administrative and PPE controls. Local units continue to implement necessary modifications that promote physical distancing and personal hygiene identified in stage one.
  • Expansion of federal and non-federal grant funded basic science and clinical research activities with strong engineering, administrative, and PPE controls. Limited case-by-case student researchers on grant funded research projects (requires Dean and Provost pre-approval).
  • Limited case-by-case campus student workers (requires Director/Dean and Provost pre-approval).
  • Campus support services operate in limited hours/capacity (e.g., Library, DCS,…).
  • Limited small gatherings with strong engineering, administrative, and PPE controls. Outdoor venues preferable. Student led events require Student Affairs pre-approval.
  • The majority of meetings should remain as remote Zoom meetings.
  • Clinical rotations continue for students with additional administrative controls in place to maintain student health and safety.
  • Expansion of COVID-specific and non-COVID community service activities may take place with engineering, administrative, and PPE controls in place to limit exposure of students and community member (requires pre-approval).
  • Only Essential National travel (requires Dean/Director and Provost pre-approval).

In Compliance with Public Health Directives

State and County public health orders require us to comply with their provisions to slow the spread of COVID-19 and mitigate the impact on the delivery of critical healthcare services. TUC has aligned the TUC Healthy TUC Plan with these requirements as well as those from the Centers for Disease Control (CDC), California Division of Occupational Safety and Health (Cal/OSHA) and other recognized authorities. Additional public health orders could be enacted at any time should new variants develop. The campus community should be prepared for this potential disruption and a return to more limited activities or re-enacted shelter-in-place restrictions

Healthy TUC Hybrid Spring 2022: General Overview

Due to the post-holiday surge in the highly contagious COVID-19 Omicron variant circulation in local communities the following additional safety measures are being enacted and will be reviewed every other week and modified based upon local conditions:

  • KN95 masks must be worn at all times at TUC.
  • No indoor dining will be allowed on campus unless employees/students are in individual offices by themselves with the door closed.
  • No indoor events or gatherings will be approved at this time. Outdoor gatherings must maintain masking.

All faculty, staff and students coming physically to campus (including TUC offices at 690 Walnut) will be expected to:

  • Wear their ID Badge visibly at all times while on campus
  • Enter campus through a single campus entrance on Old Hospital Way (Shipping & Receiving entrance behind the Historic Naval Hospital) – plan to arrive early for scheduled campus activities as extra time may be needed during key campus entry times
  • Complete the mandatory daily symptom screening at the entrance to campus
  • Not come to campus if you are sick or experiencing any COVID-19 symptoms
  • Not to come to campus without a negative COVID-19 test and wearing a KN95 mask if you have been exposed to someone that has tested positive to COVID-19 in the prior 2 weeks
  • Contact student health (students) or HR (staff and faculty) to self-report COVID-19 positive test results
  • Participate in TUC’s COVID-19 surveillance testing and contact-tracing program as requested
  • Wear mandated face coverings at all times on campus—indoors and outdoors
    • Mandatory face coverings for in-person lab experiences and exams are KN95 masks (provided by the University) with an optional face shield
    • Note: Face coverings do not eliminate the need to follow social-distancing practices—face coverings and physical distancing complement each other
    • Clinical faculty with outside patient exposure to COVID-19 should wear a N95/KN95 mask at all times while on campus.
  • Practice physical distancing (3-6 feet dependent upon the environment) at all times—indoors and outdoors
  • Wash or sanitize hands frequently throughout the day
  • Practice good cough and sneeze hygiene
  • Adhere to TUC's Healthy TUC policies and procedures
  • Complete the Healthy TUC Training Module

 

Healthy TUC Training Module

 

In addition to practicing these behaviors, the Expanded Hybrid Spring 2022 environment will include many additional strategies aimed at reducing transmission among our community and promoting a safer workplace. These include:

  • A continued remote-work flex to reduce the number of people on campus at any given time
  • Physically altered workspaces to support physical distancing
  • Alternating work shifts and other approaches to limit the number of direct interactions among our colleagues
  • Enhanced cleaning and disinfection of work areas
  • Enhanced cleaning and disinfection after persons suspected/confirmed to have COVID-19 have been in a TUC facility
  • Requiring sick employees and students to stay home
  • Requiring daily COVID-19 symptom health checks of employees, guests, contractors and vendors before entering campus
  • Identifying where and how employees might be exposed to COVID-19 within our diverse work environment
  • Using quarantine or isolation practices for those who are symptomatic, test positive for COVID-19, or had a close-contact exposure to someone who tested positive for COVID-19
  • Implementing flexible sick leave and associated policies and practices that enable and encourage employees to self-quarantine or isolate if they are symptomatic, test positive, or have had a close-contact exposure to someone with COVID-19
  • Using signs and postings at campus, building, and local area entrances to communicate COVID-19 protection protocols
  • Planning for possible business interruption due to changes in state and county public health orders, changes in employee availability due to illness, and other workplace or workforce disruptions related to COVID-19
  • Providing resources that support mental health, professional development, and other guidance to support the transition back to campus
  • Educating employees on TUC’s COVID-19 protection protocols

Deans/directors/supervisors will work with their staff to review departmental operations and determine the most appropriate way to implement the Healthy TUC Spring 2022 Plan in their respective areas. TUC EH&S can assist supervisors and/or unit heads with conducting work area assessments. Updates to TUC's return to campus plans will be communicated via email and website postings.

All TUC students, staff, and faculty are expected to comply with the elements outlined in the Healthy TUC Plan. By request, EH&S will provide training and additional resources for supervisors and employees to assist with the return-to-campus transition. As public health guidance and requirements change, we will continually update our Healthy TUC Plan to ensure supervisors and employees have the information and resources to adjust accordingly.

CAMPUS HEALTH AND SAFETY

The National Institute for Occupational Safety and Health hierarchy of controls framework for potentially harmful workplace hazards has been modified for COVID-19 to identify control strategies to mitigate transmission. (https://www.centerforhealthsecurity.org/ourwork/pubs_archive/pubs-pdfs/2020/200417-reopening-guidance-governors.pdf)

TUC campus controls implemented to mitigate COVID-19 transmission include physical distancing, engineering controls, administrative controls and mandated use of PPE.

Physical Distancing
  • Maximize remote operations, teaching and learning activities
  • Minimize the number of people on campus and their interactions
  • Minimal on campus essential educational activities
  • Maintain 6 feet physical distancing
Engineering Controls
  • Install physical barriers
  • Control traffic flow through buildings
  • Cleaning & disinfecting
  • Hand-sanitizer Stations
  • Signage
  • Air quality management
  • Use of outdoor spaces as alternatives to indoor
  • Use of larger indoor spaces to allow for physical distancing of participants
Administrative Controls
  • Alternating schedules to maximize physical distancing
  • Handwashing and cough hygiene
  • Use of technology to facilitate communication
  • Reduce building access hours
  • Health self-attestation
  • Use of cohorts to minimize exposure
  • Strategies to support campus community to remain home when ill.
PPE
  • Masks required
  • Face shields provided
  • Additional PPE mandated as appropriate for campus activities
  • Centralized purchasing of PPE

Each individual student, faculty, and staff member of the TUC community is essential in maintaining campus health and safety. To keep our community safe, campus controls are being implemented to reduce the spread of COVID-19. The campus environment will likely feel quite different for most of us from when we were last here. Each of us is asked to be respectful of our fellow community member’s health and safety and comply with all efforts to mitigate the spread of COVID-19, including wearing face coverings, practicing physical distancing, washing hands frequently, staying home when sick, reporting illness, etc.

Physical Distancing Policy

Keeping space between you and others is one of the best tools we have to avoid being exposed to the COVID-19 virus and slowing its spread. Because people can spread the virus before they know they are sick, or without ever developing symptoms, it is important to keep your distance from others, even if you have not symptoms or are wearing a face mask. Physical distance is important for everyone, especially to help protect people who are at higher risk of getting very sick.

  • For students, informal social gatherings should be limited in size and be composed of other students that are in your shared pod/team members (the 6-10 members that your program has paired together). These informal social gatherings should take place outdoors as able. Masks should once again be worn at these informal social gatherings even if all members of the group are vaccinated (to include a booster). The Omicron variant is able to infect fully vaccinated individuals.
  • TUC requires all faculty, staff, students, visitors and contractors who are unimmunized to maintain physical distancing of 6 feet apart, minimize group sizes, stay out of crowded places, and avoid gatherings.
  • TUC requires that all classes and meetings take place remotely, where possible. For essential classes held on campus, engineering, administrative, and PPE controls will be implemented to maximize physical distancing and minimize transmission risk.
  • TUC has added capacity limits to campus areas that are used for gatherings such as library, study halls, dining spaces, classrooms, and other related facilities. Some spaces may remain closed for health and safety. These capacity limits may change in response to the changing landscape of COVID-19.
  • All non-essential events and gatherings have been cancelled or postponed. Student organizations who believe that an in-person event is essential should work with Student Affairs to determine if their event can be held and what modifications for health and safety will be required. Employees/departments who believe that an in-person event is essential should work with EH&S and the Provost Office to determine if their event can be held and what modifications for health and safety will be required.
  • Where possible, desks or individual workstations should be separated by at least 6 feet.
  • Install “sneeze” guards/barriers at reception and transaction desks where close contact interactions occur
  • Building traffic flow in high use buildings is being controlled to maximize physical distancing.
  • Rotating work schedules and/or staggered shifts to reduce work area densities and minimize in-person interactions to the extent feasible
  • Rotating employee break schedules to maintain physical separation and reduce break room density
  • Focusing break room use on food storage and preparation rather than as communal eating spaces. Outdoor dining is preferred.
  • Discourage the use of shared work workstations and equipment where feasible
  • Establish maximum occupancies for open office seating areas, meeting rooms, copy and print areas, break rooms, lobbies, reception areas and other common areas to support physical distancing protocols
  • Restricting visitors and guests access to campus
  • Frequent cleaning and disinfecting of both personal-use and shared-use high-touch surfaces

Face Covering Policy

COVID-19 is primarily spread from person to person, typically through respiratory droplets generated from breathing, talking, coughing and sneezing. People, including those who are fully immunized may transmit the virus when they are symptom-free. The use of face coverings is critical in mitigating the spread of COVID-19 on the TUC campus. TUC requires anyone in a TUC campus space (including campus buildings, campus grounds, shared laboratory areas, conference rooms, etc.) to wear a face mask at all times while indoors. Masks should also be worn at all times outdoors when in the presence of other people when 6 feet of distance cannot be maintained between people. For those who are not vaccinated, KN95 face coverings must be worn both inside and outside. The requirement of KN95 face coverings for all members of the TUC Campus Community will be modified as needed throughout the Spring 2022 semester to prioritize the health and safety of the campus community.

The specific face covering that is allowable is dependent upon the activities being engaged in while on campus. Bandanas, neck gaiters, or similar style and material face coverings, and masks that incorporate a one-way valve (typically a raised plastic cylinder about the size of a quarter on the front or side of the mask) that is designed to facilitate easy exhaling is NOT considered an acceptable face covering under TUC policy or regional health orders. Similarly, a face shield cannot be used in lieu of a face covering.  The best data supports that the most effective face coverings are surgical masks, KN95 masks and N95 masks. Surgical and KN95 masks currently are readily accessible.

Face covering use on campus:

    • While on campus all employees and students are required to wear a surgical mask or a KN95 mask.
    • Students and employees attending hybrid laboratory classes and exams must wear a KN95 mask with an optional face shield.
    • Students on campus for exams and classroom activities must wear a surgical mask and maintain 3 feet of physical distancing. If students are working in small groups during class or are seated closer than 3 feet apart should wear a KN95 mask.
    • All face coverings must fit over your nose and under your chin and be worn properly with both nose and chin covered.
    • Avoid touching the front of your face covering, your eyes, nose or mouth especially when removing your face covering.
    • A face covering is not required if you are working alone in a confined single office space with the door closed while the office is occupied. Cubicles are not considered confined single office spaces and do not have doors that can be closed.
    • A face covering is not required if you are by yourself outdoors, or in your car alone in a parking lot. If two or more people are in a car on campus then face coverings are required while in the vehicle unless they are roommates or family members.
    • When eating and drinking a mask may be removed when alone in an enclosed space or when physically distanced in an outdoor space. Communal dining is allowable only with your pod/team members on the Touro University Campus in an outdoor setting.

The use of face coverings does not replace the need to follow physical distancing requirements while inside. Because the use of face coverings is required in our county, we ask that employees provide their own face coverings unless you work in a position that dictates the use of a surgical or N95/KN95 mask, in which case TUC will provide these. If an employee or student is unable to wear a face covering due to a pre-existing medical condition (certified by a medical professional), employees and supervisors should contact TUC Student Health (students) or HR (employees) to request an accommodation.

Personal Protective Equipment

  • Gloves: Gloves are not necessary for general employee use according to the Centers for Disease Control. TUC will provide gloves to those personnel with an identified need. If you wish to wear gloves when on campus, please provide your own and dispose of them when finished. Wearing gloves does not eliminate the need to wash your hands even when gloves are on. Do not leave used gloves at your workstation or in other areas—dispose of them after use. Washing your hands with soap and water is the best practice for cleaning your hands. Faculty, staff, and students working in high-risk areas such as Student Health or in laboratories should wear gloves as part of their PPE. Gloves should be worn as prescribed by lab procedures, policies, and normal use situations.
  • Goggles/Face Shields: You are not required to wear goggles or face shields as part of general activities on campus. Googles and face shields may be appropriate when you are in close contact such as in teaching labs and research labs and will be provided by Touro.
  • KN95: All participants in “essential laboratory learning” activities must wear a KN95 mask with an optional face shield. Both KN95 mask and optional face shields will be provided by the program. It is the student’s responsibility to be good stewards of this critical PPE.

Handwashing

Washing our hands is one of the easiest and most important things we can do to stay healthy and stop the spread of bacteria and viruses. Frequent hand washing is one of the most important protective measures against COVID-19. Washing with soap and water for at least 20 seconds is the preferred method of hand cleaning. Wash your hands frequently throughout the day—when you arrive to work, before you leave work, before and after eating, after coughing or sneezing, etc.

If you do not have access to soap and water, the use of an alcohol-based hand sanitizer is an acceptable alternative. Hand sanitizers should contain at least 60% alcohol to be effective. TUC has installed hand-sanitizing stations throughout its more heavily trafficked areas and employees are encouraged to carry their own hand sanitizer with them for use during the day.

Sanitizer Stations: The Facilities Department will maintain hand-sanitizer stations at building entrances, and high-traffic areas. Touro will use and provide products that meet the EPA’s criteria for use against COVID-19 and are appropriate for the surface.

Respiratory Hygiene

TUC requires all faculty, staff, students, visitors and workers to observe respiratory hygiene/cough etiquette including covering mouth into elbow when coughing or sneezing and washing hands frequently especially after touching face. TUC Employees are directed not to come to work if they are sick regardless of type of illness. No one with cough or fever should enter TUC facilities.

Cleaning & Disinfection

While the virus is not thought to transmit effectively by a person’s contact with surfaces, current evidence suggests that COVID-19 may remain viable for hours to days on surfaces made from a variety of materials. Routine cleaning and disinfecting of frequently touched surfaces is a best practice measure for the removal of potential pathogens causing COVID-19 and other viral respiratory illnesses in our working and living spaces. TUC implemented enhanced cleaning and disinfecting protocols when the pandemic began. Cleaning and disinfecting processes are consistent with the CDC public health recommendations and OSHA guidelines for disinfection. In addition to routine custodial cleaning, the university has implemented an enhanced cleaning frequency to clean and disinfect common areas and commonly touched surfaces in occupied buildings. Touchpoints such as entrance handles, handrails, elevator buttons, tables, restroom stall handles/doors are being cleaned at least twice daily, five days a week, using EPA-registered disinfectants. Some areas of the campus, specific to the operation, clean to the standard of their department or unit’s operational needs.

  • Cleaning. Cleaning refers to the removal of germs, dirt, and impurities from surfaces. Cleaning does not kill germs, but by removing them, it lowers their numbers and the risk of spreading infection.
  • Disinfection. Disinfecting refers to using chemicals to kill or inactivate germs on surfaces. This process does not necessarily clean dirty surfaces or remove germs. However, disinfecting a surface after cleaning can further lower the risk of spreading infection.
  • Disinfecting surfaces. Wear disposable gloves and eye protection when disinfecting surfaces, and ensure the area has good ventilation. If the area does not have good ventilation, disinfect and leave the area until the surfaces have dried. Discard gloves after each cleaning and clean hands immediately. Using paper towels, first clean dirty surfaces with a detergent or soap and water, then carefully apply disinfectant and wipe to evenly distribute the disinfectant. Avoid spraying disinfectant on the surfaces to prevent the creation of aerosols. Allow surfaces to air dry. Discard paper towels and disinfecting wipes into the regular trash. Disinfection frequency depends on the amount of activity in the lab and shared office areas. At the very least, disinfection should occur daily. Custodial services are providing stepped-up cleaning of breakrooms, bathrooms, and other common areas. Contact facilities for details regarding custodial services in your building.
  • Disinfectants effective against COVID-19. COVID-19 is effectively killed by using 10% freshly prepared bleach, 70% ethanol, or disinfecting wipes. The EPA has provided a helpful list of registered disinfectants effective against the novel coronavirus, including ready-to-use Clorox and Lysol products. Consult the product label for the minimum contact time. Cleaning wipes do not kill the virus, so be sure to use disinfecting wipes and follow the instructions carefully. Disinfecting wipes must remain wet to be effective. Be sure to tightly close the lid when not in use. Due to the novel nature of this virus, COVID-19 may not be listed on product labels at this time. The EPA has an accelerated process in place to allow for novel viruses to be added to product labels.
  • Surfaces needing disinfection. Highly touched surfaces include hard-backed chairs, desktops, computer keyboards, computer displays, remotes, light switches, elevator buttons, handrails, doorknobs, door push plates, card readers, refrigerator/freezer handles, equipment switches, benchtops, biosafety cabinet and fume hood sashes and their working surfaces, biowaste container lids, commonly used hand tools and small objects (pipettors), and shared PPE. Be careful when disinfecting sensitive equipment to prevent the disruption of the equipment. Clean commonly touched surfaces throughout the day including lab benches, lab equipment, desks, phones, remote controls, printers, fax machines, computer mice and keyboards. Always use cleaning products as recommended on manufacturer labels, including wearing disposable gloves where directed.
  • Everyone on campus is responsible for cleaning and disinfection. It is not possible for TUC facilities and custodial services to clean and disinfect all areas immediately after occupancy; therefore, all employees play a role in preventing the spread of COVID-19 by wearing face coverings, washing hands frequently, following proper cough and sneeze hygiene, and assisting with campus cleaning and disinfection. To supplement the enhanced cleaning and disinfecting protocols conducted by TUC, employees will be expected to frequently disinfect work and break areas throughout the day using supplies provided by Facilities.
    • Faculty and staff offices, suites, cubicle areas and research labs are the responsibility of the occupants to clean. Trash cans must be left outside the door of offices for disposal. The facilities and custodial team will NOT be cleaning desks, keyboards, touch screens, or remote controls. Touro will provide spray bottles of disinfectants and cleaning rags in each building for this purpose. Disinfecting wipes will be provided as available. TUC custodial team will vacuum and clean the floors in offices on a regular cycle.
    • Teaching & Study Spaces (Lecture halls, lab classrooms) will be cleaned daily after use by the programs and prior to the next day’s class. Students will be expected to help sanitize areas used for lab exercises, as directed by course faculty.
    • Practice Stations (OMM tables, and Ultrasound stations) will be cleaned at the end of the day. Faculty, staff, and students will be expected to help sanitize areas used for labs.
    • Common Spaces (building entries, lobbies, elevators, hallways, restrooms). Lobbies, hallways, and entry areas will be cleaned daily. High Touch surfaces (restrooms, elevators, doors and door handles, light switches, hand railings, sink handles, and grab bars) will be cleaned throughout the day.
    • Outdoor items (bicycle racks, doors and door handles, electric chargers, picnic tables, and security blue lights) will be cleaned throughout the day.
    • Campus will undergo a deep cleaning during holidays or extended closures.

Buildings in which a confirmed case of COVID-19 has been identified may be closed for thorough cleaning and disinfection by Facilities which may take multiple days. In general, areas that have been unoccupied for one week or more (7 days) do not require disinfection and enhanced cleaning alone is sufficient. These unplanned building closures will cause business interruption. All departments should prepare for the possibility of temporary building closures and prepare for this potential disruption.

Air Quality Management

The Facilities Department, in alignment with the guidelines released by the CDC concerning building system operations to stop the spread of COVID-19, as well as guidance from the American Society of Heating, Refrigerating, and Air-Conditioning Engineers (ASHRAE), is committed to providing the safest environment for students, faculty, staff, patients, and visitors. The guidance from these sources includes increasing the amount of outside air delivered to spaces, using high-efficiency filtration in systems that circulate air around spaces, and maintaining temperature levels within spaces. The University is implementing strategies to comply with these guidelines. The Facilities Department will adhere to ASHRAE published guidance for safe and healthy buildings, emphasizing the close management of indoor air quality.

Signage

TUC has designed standard, branded information signage. The signage is focused on behavioral reminders and health information. Durable, professionally printed signs are located throughout campus. Everyone is expected to follow signage on traffic flow through building entrances, exits, elevator usage, hallways, and similar common use areas. Be mindful to follow the directional signage and be prepared to change your daily routine to adhere to new circulation patterns.

Workplace measures include:

  • Visual cues such as floor decals, colored tape, and signs indicating to people where they should sit or stand while waiting in line,
  • One-directional signage for large open spaces with multiples throughways to increase distance between people moving through a space.

MANAGEMENT RESPONSIBILITY

TUC recognizes the responsibility to provide a safe campus is a responsibility we all share. We have always taken that responsibility seriously and have implemented protocols to address the COVID-19 pandemic. Leadership from each department/school/college has been involved in developing plans to minimize contact between employees as well as students by using staggered schedules and virtual/remote workplaces. The need to reduce the number of people on campus (density) to meet physical distancing requirements is imperative.

Healthy TUC Training

Per state and Solano County public health directives, all faculty, staff and student workers are required to be educated on the Healthy TUC Spring 2022 Plan. TUC will provide educational materials for the campus. Topics all employees are required to be educated on include: information on COVID-19 and how to prevent its spread, testing and contact tracing, quarantine and isolation, self-screening and symptom checking, the use of face coverings, hand washing, cleaning and disinfection, and physical distancing practices.

  • All faculty, staff, and students returning to campus should complete training that outlines TUC’s health measures, including effective hand washing, physical distancing, proper use and care of face coverings, and taking personal responsibility while caring for yourself and others.
  • The Healthy TUC Spring 2022 Plan was developed to educate the university community about required health measures, enforcement, and consequences of non-compliance. Through education, signage on campus, and digital platforms such as monitors on campus Health TUC Spring 2022 education will continue to be implemented. The communication campaign and the required education will emphasize that health and wellbeing are a shared responsibility among students, employees, vendors, visitors, and surrounding community members. Signs will be posted at the entrance of each building and near elevators, bathrooms, and other high-traffic areas on campus.
  • By completing training, faculty, staff and student workers are acknowledging they will abide by the Healthy TUC protocols. Failure to comply with campus COVID-19 protection protocols can result in access to campus being revoked and disciplinary action.

Departmental Management Guidance for Essential Workers

Managers and supervisors will coordinate workplace furnishings and activities to allow adequate physical distancing between employees, or between employees and other persons, for example, contractors or visitors. This also applies to shared offices without partitions, break rooms, conference rooms, and other spaces. Cubicles with wall partitions of less than 6 feet height will also require 6 feet between workers. Scheduling of employees will adhere to capacity limits and physical distancing. For offices (excluding classrooms, laboratories, and health care environments), supervisors will be responsible for maintaining appropriate office occupancy. Strategies for Reducing Number of Employees in the Workspace may include the following:

  • Consider the reduction of core business hours (both online and in-person)
  • Establish staffing structure to determine ideal staff occupancy levels
  • Alternate workgroups in the office to ensure physical distancing can be observed
  • Track occupant information to strategize at the building level which areas will be used certain days of the week
  • Establish and assign zones to groups to enable them to sit within proximity of their team, but desks may have to be unassigned
  • Continue to hold all meetings, on virtual platforms.

FACULTY, STAFF & STUDENT RESPONSIBILITIES

Employee and Student Training

Training for all employees and students on COVID-19 and the Healthy TUC plan will be provided. Program directors and supervisors are responsible for ensuring all employees and students have taken the required training before returning to campus.

Community Responsibility Acknowledgement

Prior to returning to campus, faculty, staff, and students must complete the Acknowledgement and Attestation form attached to this guide that includes the following points:

  • The serious nature of COVID-19
  • The importance of each individual’s knowledge of the risks presented by the COVID-19 virus
  • The importance of monitoring their own health
  • The need to follow all applicable policies and procedures as they are updated
  • Their responsibility to notify appropriate personnel if they have been exposed to COVID-19 or have received a positive COVID-19 test result:
    • Students will notify Student Health at 707-638-5220 or tuc.studenthealth@tu.edu , as well as their program director or dean.
    • Employees will notify the Office of HR at (707) 638-5807 or klowe2@touro.edu as well as their direct supervisor.

Concerns about Returning to Campus

After a prolonged period of remote work and school it is expected that some students, staff, and faculty will have concerns and anxiety around returning to campus-based activities.

  • For employees who have been instructed to return to work on-site and have concerns please reach out to TUC’s Office of HR (klowe2@touro.edu) to discuss ADA Reasonable Accommodations and the TUC Flex Workplace Guidelines. TUC will work with employees on a case-by-case basis.
  • Students required to be on campus who have concerns about doing so should consult the Director of Academic Success Paisley Rosengren at (707) 638-5961 or prosengr@touro.edu to discuss options, including a request for ADA Reasonable Accommodations. Students with concerns unrelated to their own personal health should first discuss their concerns with their Program Director. If the student and the Director cannot reach an agreement, the student and the Director should work with the appropriate College Dean and the Dean of Student Affairs.

Daily life and coping during COVID-19

There is a lot of stress from the uncertainty caused by the COVID-19 pandemic, from fear of the illness, financial insecurity, and a disruption to our routines. TUC has options to assist our students, faculty and staff with mental and emotional health.

  • Faculty and staff will have access as needed to TUC’s Employee Assistance Program for support and resources to address concerns or challenges that may affect employee wellbeing and performance. The program provides employees with a 24-hour emergency hotline at 866.799.2728 or visit: www.HealthAdvocate.com/touro. Download the “Health Advocate” app today for access to all resources in real time.
  • Students have access as needed to TUC’s counseling services aimed at minimizing the interruption to learning caused by mental health concerns. Personal counseling is available to you free of charge through the TUC Counseling Services. Please call counseling services at 707-638-5292. By calling this number you can schedule an appointment, leave a voicemail and receive a call back, or you may speak by phone with an off-site counselor 24-7 by choosing option 3. You may also visit the counseling website: http://studentservices.tu.edu/counseling/

Below are some suggested ways to lower stress during COVID:

  • Take breaks from watching, reading, or listening to news stories, including social media if they are feeling overwhelmed or distressed.
  • Eating healthy, exercising, getting sleep and finding time to unwind.
  • Talk with people they trust about their concerns and how they are feeling.

General Campus Health & Safety Guidelines

  • All individuals who are not immunized must stay at least 6 feet apart (exception for specific lab activities and classroom-based activities).
  • Allow only infrequent and intermittent passing within 6 feet.
  • Eliminate contact with others (handshaking, hugging, etc.) outside of specific lab activities.
  • Minimize the number of people in common areas at the same time.
  • Any place that a line forms, physical distancing should be maintained.
  • Students, faculty, and staff should avoid congregating in close proximity during entry and exiting of the building, and should maintain adequate physical distancing.
  • For emergency evacuations that occur, face coverings are expected to be worn during the evacuations. Anyone working in personal spaces should keep face coverings readily accessible in preparation for these scenarios. Physical distancing shall be maintained when possible during these scenarios.
  • Everyone is encouraged to take additional measures to protect themselves by frequent cleaning and disinfecting of surfaces. Faculty, staff, and students are asked to avoid gathering unnecessarily in classrooms, lounges, common areas, and other university spaces.
  • Employees should avoid using other workers’ phones or sharing desks, offices, or other work tools and equipment, when possible.
  • Students should avoid using shared equipment and materials.

Staying at Home When Feeling Ill

Faculty, staff and students are required to stay home if they are sick or if any person living in the same residence is sick with COVID-19 symptoms.

CAMPUS SPACE UTILIZATION DURING COVID

Entrances and Hallways
When passing at entrances and hallways, be respectful of those walking towards you. Provide wide berths when passing others. Avoid lingering in lobbies, hallways, and other similar spaces. Please follow the designated entry and exit routes and directional arrows indicating paths of travel within each campus building.

Restrooms
When entering a restroom, be aware of other occupants and determine whether you should wait outside to allow for physical distancing. Wash hands thoroughly with soap and water before leaving the restroom. Dispose of paper towels in trash receptacles.

Common Areas and Informal Gathering Spaces
Informal indoor gatherings should be minimized and kept to small groups of individuals who are in the same program assigned pod/team. Restrict available seating in common areas, informal gathering spaces, and lounges to reinforce physical distancing. Remove pens, magazines, newspapers, and other commonly touched materials in these areas.

Dining Areas and Break Rooms
When available, on-campus food service will only be carry out. Look for food and beverage use guidance at food service locations. Break room use should be for food storage and preparation, not communal dining.

Students and employees are encouraged to take meal breaks at home, in personal vehicles, outside, or off-campus. If individuals have a medical condition and require food for that condition during the time they are on-campus, they may excuse themselves to a private area to take a break. They should clean the area after use, throw trash in an appropriate container, and wash their hands thoroughly. Because masks must be removed to eat which can increase possible spread of COVID-19, everyone is encouraged to dine outdoors or in singly in closed offices.

Break room occupancies should be limited to ensure physical distancing practices are followed. TUC EH&S can assist supervisors and/or unit heads in determining the maximum occupancies for break rooms. Occupancy limits should be posted at each room.

Frequent cleaning of break room high-touch surfaces should be performed by building occupants post-use, including refrigerator handles, microwaves, water-bottle filling stations, coffee makers, tables and counters, etc.

Outdoor Areas
Physical distancing is required in all outdoor settings. Outdoor chairs and seating areas have been reconfigured to promote physical distancing. Face coverings are required when outdoors and physical distancing cannot be maintained.

Offices
No more than one person should be in the same office unless 6 feet of distancing can be consistently maintained between office occupants. If more than one person is in an office, masks/face coverings should be worn at all times. A mask is not required if you are working alone in a self-contained office space. A mask must be donned if someone else enters the room. Working in a partitioned work area in a large open environment does not constitute working alone.

Classrooms and Lab classrooms
Space requirements for teaching spaces and common areas vary depending on the primary activity taking place in the space. Configurations and layouts of each teaching space or common area are provided to the Deans, Program Directors and Chairs to address the unique challenges of each space to adhere to physical distancing protocols.

  • Spaces designed for classroom instruction may be used as an extension of lab teaching spaces to adhere to social distances. Staggering of instructional labs start and end times will be implemented to ease congestion and hallway foot traffic.
  • Lecture halls can be used as debriefing rooms or for lab activities as scheduled. After use as debriefing rooms or lab activities, the spaces will be cleaned and then may be scheduled by individual seats for student study spaces, as available and safe.

Student Health Center
The patient waiting room area will have seating spaced 6 feet apart. Signage will be posted to ensure patients sit and stand in line according to physical distancing recommendations throughout the patient visit.

Research Laboratory Spaces
When working in a laboratory, the normal safety standards still apply, in addition to current COVID-19 standards of physical distancing, enhanced personal hygiene and regular disinfection. Consult TUC EH&S or facilities for information.

Elevators
No more than one person may use an elevator at a time, so please consider using the stairs whenever possible. If you are using the elevator, wear your mask or face covering and avoid touching the elevator buttons with your exposed hand/fingers, if possible. Wash your hands or use approved hand sanitizer upon departing the elevator.

Conference Rooms
Convening in groups increases the risk of viral transmission. Optimally meetings should be conducted remotely even when on campus. Zoom or other technology should be used whenever practical and reasonable. Take into consideration that it is likely that our colleagues will continue working from a variety of on-campus and remote locations.

When in-person meetings are necessary because meeting remotely is not feasible, at least 3-feet separation is required between immunized individuals and 6 feet between unimmunized. When possible such meetings should be held in an outdoor venue. This will likely decrease the number of people that can gather in a meeting space and meeting areas will have posted occupancy limits. TUC can assist supervisors and/or unit heads in determining maximum occupancies for meeting rooms. Face coverings are required during all in-person meetings, with KN95 masks recommended. If you do meet in person, you must meet the restrictions of local, state and federal orders. In-person meetings should not exceed 50 percent of a room’s capacity, assuming everyone can still maintain 3-6 feet of separation for physical distancing requirements. Departments should remove or rearrange chairs and tables or add visual cue marks in meeting rooms to support physical distancing practices among attendees. Everyone should wear a mask or face covering while sharing space in a common room.

CAMPUS ENTRY

Early identification of cases and their close contacts is critical to preventing the spread of COVID-19 to TUC and the surrounding community. As required by state and Solano County public health directives, TUC is implementing a strategy for conducting COVID-19 symptom checks, testing, and contact-tracing for faculty, staff, and students aimed at identifying early cases and quarantining close contacts. All faculty, staff, and students are expected to participate in TUC’s COVID-19 symptom checking, surveillance testing, and contact tracing program.

Individuals who have COVID-19, suspect they may have COVID-19 or who have symptoms consistent with COVID-19 may not enter campus.

Single Campus Entrance: Old Hospital Way

Only one campus entrance will be used for Spring 2022 to allow for campus access controls. All access to campus should occur through the Shipping & Receiving entrance off Club Dr. COVID Health Monitors will be stationed at the entrance and all members of the TUC Community that will be accessing campus must:

  • Answering the required COVID screening questions,
  • Present their TUC issued ID Badge, and
  • Wear an approved face covering.

Students, staff, and faculty will not be given campus access if they do not have their badge, a parking permit on their car, if they have any symptoms associated with COVID-19. Campus access will also not be given if it is not during the assigned day/time of such granted access by the programs for essential hybrid educational activities or for a scheduled campus activity (includes activities like library study, study hall use, picking up printing or library materials).

Campus Building: Badge Access Control System

Touro continues to be a closed campus with key-card badge access with limited entry points. All employees and students issued a badge/key-access control card will be required to “badge-in” upon each and every entry of the campus buildings. This requirement is to ensure that occupancy within the building meets the Governor’s directive.

Doors

When possible, commonly used interior doors should be left open during normal-use hours. Leaving interior doors open will reduce the number of high-contact surfaces that need to be cleaned during the day. For doors that must remain closed for temperature reasons and/or to comply with fire and safety code, a hand sanitizer will be located near the doors. Exterior doors should never be left open or propped open.

Guests/Contractors/Vendors

Refrain from having guests on campus unless absolutely necessary. When they are necessary to be on campus, guests, contractors, and vendors must comply with all applicable TUC COVID-19 protection protocols. The TUC hosts of guests, contractors, and vendors are responsible for ensuring they are aware of, and adhere to, our COVID-19 protection protocols. Guests, contractors, and vendors are required to wear face coverings, complete a symptom check before entering the work area and follow any other posted building and local area protocols. Supervisors should ensure a process is established for accommodating non-TUC personnel into their areas.

HEALTH MONITORING REQUIREMENT

These University guidelines and protocols will help TUC reduce the risk of virus transmission among faculty, staff, students, families, patients, visitors, and others. One of the most critical elements of achieving this goal is to identify people with suspected COVID-19 based on their symptoms or exposure status. Therefore, there are multiple scenarios in which we will ask you not to come to campus. These conditions may include:

  • You have tested positive for COVID-19.
  • You have been exposed to COVID-19 or have been identified as a close contact of someone with COVID-19.
  • You have symptoms consistent with COVID-19.

Under these circumstances, you should not come to campus. If you have been exposed to COVID-19, you should consult your healthcare provider and get tested for COVID-19 if you have not already done so.

Required Mandatory Health Screening to Access Campus

All individuals (students, faculty, staff, and visitors) will complete the mandatory health screening attestation prior to campus entry. Students, faculty, or staff who come to campus, even if just to make a quick visit to pick something up, should conduct symptom monitoring every day before reporting to campus. Supervisors are responsible for ensuring that TUC’s symptom screening process is being adhered to by their employees. This process must be completed in both immunized and unimmunized students, staff, and faculty.

The requirement for symptom checks applies to guests, contractors, and vendors as well. TUC personnel hosting these individuals are responsible for ensuring symptom checks are completed.

Symptoms employees are required to monitor for, per the Centers for Disease Control, include the following:

Symptoms of COVID-19: 
fever, chills, cough, shortness of breath, difficulty breathing, fatigue, muscle or body aches, headache, new loss of taste or smell, sore or scratchy throat, congestion, runny nose, nausea, vomiting, and/or diarrhea

Lists are available at the CDC symptoms and testing page.

 

The latest data from the Omicron variant suggests that in vaccinated individuals’ infection with Omicron may present with “cold-like symptoms” which include fatigue, scratchy throat, dry cough, runny nose.

If an individual develops symptoms while on campus, the individual must leave campus. If an individual responds affirmatively to the health screening attestation they will not be allowed to enter campus. Individuals should follow the “Procedure for Positive COVID-19 Symptoms”. If exposure to COVID-19 is suspected, please follow the “Procedure for Close Contact with Someone that Tests Positive for COVID-19”.

TUC Campus COVID-19 Attestation

By entering TUC campus, TUC Buildings and TUC areas, I hereby attest that:

  1. I am currently free of any of the following symptoms that can indicate possible COVID-19 infection: fever, chills, cough, shortness of breath, difficulty breathing, fatigue, muscle or body aches, headache, new loss of taste or smell, sore or scratchy throat, congestion, runny nose, nausea, vomiting, and/or diarrhea.
  2. I have not been diagnosed with COVID-19 in the past 14 days.
  3. I do not live with someone or been exposed to someone who has been diagnosed with COVID-19.
  4. In the past 14 days, I have not been identified as a contact requiring self-monitoring for symptoms by a public health agency or TUC as part of “contact tracing” related to someone diagnosed with COVID-19.
  5. I will adhere to the Healthy TUC Spring 2022 Plan, TUC’s Physical distancing Protocol, and the Campus Face Covering Guidelines, at all times while on campus.

 

COVID-19 Symptom Procedure

Developing Symptoms Consistent with COVID-19 (or test positive for COVID-19)
Go Home Immediately (or Stay Home)

Contact Your Healthcare Provider
Get tested for COVID-19 Receive appropriate medical care

  Notify TUC  
Students - email TUC Student Health (tuc.studenthealth@tu.edu) and notify your program Employees - email TUC HR (klowe2@touro.edu) Clinical Students also need to notify their preceptor & their TUC Clinical Coordinator

Positive Test with Continued Symptoms Negative Test with Continued Symptoms
See tables from CDPH If your healthcare provider has determined your symptoms are due to something other than COVID-19, then return to campus/rotations when your symptoms have improved and you are >24 hr fever free without the use of antipyretics

Return to School/Work
WITHOUT A NEGATIVE COVID-19 ANTIGEN TEST Must have no fever for > 24 hours without the use of antipyretics, AND Improvement of all other symptoms, AND A minimum of 10 days since symptom onset (or since positive test) WITH A NEGATIVE COVID-19 ANTIGEN TEST Must have no fever for > 24 hours without the use of antipyretics, AND Improvement of all other symptoms, AND A negative COVID-19 antigen test no earlier than 5 days after first positive test

 

TUC will be following the guidance from CDPH that is excerpted below: (https://www.cdph.ca.gov/Programs/CID/DCDC/Pages/COVID-19/Guidance-on-Isolation-andQuarantine-for-COVID-19-Contact-Tracing.aspx):

 

Testing Positive for COVID-19 Recommended Action

Isolation

Everyone, regardless of vaccination status, previous infection or lack of symptoms.

  • Stay home for at least 5 days. The day of the positive test is defined as Day 0.
  • Isolation can end after day 5 if symptoms are not present or are resolving and a diagnostic specimen collected on day 5 or later tests negative. The COVID-19 antigen tests are preferred for diagnostics.
  • If unable to test or choosing not to test, and symptoms are not present or are resolving, isolation can end after day 10.
  • If fever is present, isolation should be continued until fever resolves.
  • If symptoms, other than fever, are not resolving continue to isolate until symptoms are resolving or until after day 10.
  • Wear a well-fitting mask around others for a total of 10 days, especially in indoor settings (see Section below on masking for additional information)

 

CDC Guidance for people with severe COVID-19 illness

  • People who are severely ill (or hospitalized) with COVID-19 might need to stay home longer than 10 days and up to 20 days after symptoms first appeared. In these cases, follow the advice of your healthcare provider.
  • Persons who are severely immunocompromised may require testing to determine when they can be around others. Talk to your healthcare provider for more information

Self-Reporting Policy

To prevent the spread of COVID-19, the COVID-19 Self-Reporting Policy requires all personnel working or learning at TUC who test positive for COVID-19 at an outside facility (e.g., Kaiser, Sutter,…) to self-report positive COVID-19 tests to TUC HR (employees) or TUC Student Health Center (students). This policy applies to personnel with current and past positive diagnoses and will supplement the cases already reported to TUC officials. This policy enables TUC to obtain complete data about positive COVID-19 diagnoses for contact tracing.

Self-reporting will allow TUC to provide individualized counseling on how best to manage the condition and prevent exposures to others, and to describe criteria and procedures for returning to the workplace when appropriate. For past cases, self-reporting will allow TUC to help respond to reinfections, should they occur in the future.

TUC honors the privacy of our community and has confidentiality obligations. Information will be safeguarded and used only for limited, health-related purposes, including to perform contact tracing or other activities to address employee and student safety. This information will be maintained only in the appropriate health records, separate from employee personnel files or student records. Self-reporting to supervisors or advisors is not required.

Employees of working at TUC are required to self-report the positive test result to TUC HR by calling 707-638-5807 or emailing klowe2@touro.edu. This policy applies whether working on property owned or leased by TUC or working remotely (i.e., telecommuting), paid or unpaid.

TUC students are required to report the positive test result to TUC Student Health Center by calling 707-638-5220 or emailing tuc.studenthealth@tu.edu.

Non-TUC affiliates who provide services for TUC on a contract basis (e.g., on-site vendors) are required, to disclose the results of a positive COVID-19 test to their TUC POC for reporting to TUC HR.

Touro will cooperate and support the Solano County Department of Public Health in their contact tracing efforts following any positive test. If a faculty, staff, or student who has been on campus is confirmed to have a COVID-19 infection, persons who were in contact with that individual will be notified by Student Health (students) or HR (employees).

Procedure for Close Contact with Someone that Tests Positive for COVID-19

Students or employees who experience a close contact with someone who tests positive for COVID-19 should follow the procedure outlined below. Close contact with someone who tests positive for COVID-19 is defined as:

  • You were within 6 feet of someone who has COVID-19 for a cumulative total of 15 minutes or more in a 24-hour period.
  • You provided care at home to someone who is sick with COVID-19
  • You had direct physical contact with the person (hugged or kissed them)
  • You shared eating or drinking utensils
  • They sneezed, coughed, or somehow got respiratory droplets on you

Who needs to quarantine
TUC will be following the guidance from CDPH that is excerpted below:
(https://www.cdph.ca.gov/Programs/CID/DCDC/Pages/COVID-19/Guidance-on-Isolation-andQuarantine-for-COVID-19-Contact-Tracing.aspx):

 

Exposed to Someone with COVID-19 Recommended Action

Quarantine

  • Unvaccinated**; OR
  • Vaccinated and booster-eligible** but have not yet received their booster dose.

**Includes persons previously infected with SARS-CoV-2, including within the last 90 days.

  • Stay home for at least 5 days, after your last contact with a person who has COVID-19.
  • Test on day 5.
  • Quarantine can end after day 5 if symptoms are not present and a diagnostic specimen collected on day 5 or later tests negative.
  • If unable to test or choosing not to test, and symptoms are not present, quarantine can end after day 10.
  • Wear a well-fitting mask around others for a total of 10 days, especially in indoor settings (see Section below on masking for additional information)
  • If testing positive, follow isolation recommendations above.
  • If symptoms develop, test and stay home.

No Quarantine

  • Boosted; OR
  • Vaccinated, but not yet booster-eligible.
  • Test on day 5.
  • Wear a well-fitting mask around others for 10 days, especially in indoor settings (see Section below on masking for additional information)
  • If testing positive, follow isolation recommendations above.
  • If symptoms develop, test and stay home.

 

Exposed persons, whether quarantined or not:

  • Should consider testing as soon as possible to determine infection status and follow all isolation recommendations above if tested positive. Knowing one is infected early during quarantine enables (a) earlier access to treatment options, if indicated (especially for those that may be at risk for severe illness), and (b) notification of exposed persons ("close contacts") who may also benefit by knowing if they are infected.
  • Symptom self-monitoring should include checking temperature twice a day and watching for fever, cough, shortness of breath, or any other symptoms that can be attributed to COVID-19 for 10 days following last date of exposure, even if self-quarantine is completed earlier.
  • If developing symptoms, should also:
    • Self-isolate and test as soon as possible (do not wait until 5 days after exposure to retest if symptoms develop earlier); AND
    • Continue to self-isolate if test result is positive, and contact their healthcare provider regarding available treatments and any questions concerning their care.

Mandatory Surveillance COVID-19 Testing

All TUC students, staff, and faculty who are granted a religious or medical exemption are required to participate in twice weekly campus COVID-19 surveillance testing to maintain a safe campus. Students, staff, and faculty have the right to discuss the proposed testing with their physician, to learn about the purpose, potential risks and benefits of testing.

Individuals meeting one of the following criteria may be exempted from a test:

  • Individuals who prefer to be tested by another source within three days, before or after, their assigned testing time. TUC will not reimburse for testing done at alternative facilities. Individuals must provide the results to TUC Student Health (students) or HR (employees) one business day in advance of seeking entry to campus.
  • Individuals with a disability that would physically preclude them from having the test done must coordinate this TUC Student Health (students) or Human Resources (employees).
  • Individuals who are currently experiencing COVID-19 symptoms.

Speak with TUC Student Health (students) or HR (employees) if you believe you should be exempted from the test or if you have any other concerns regarding this program.

If you decline to participate in this testing program, absent an exemption, you will not be allowed to access TUC facilities and your continued studies, employment, or academic completion may be adversely impacted. TUC reserves the right to implement campus wide mandatory surveillance testing at any time for all students, staff, and faculty. This includes full campus testing, program specific testing, and random testing as needed to maintain the health and safety of all members of our TUC community.

Due to the ongoing public-health crisis, it may be necessary for Touro to share the results of your test as requested, recommended or required by federal, state, and local public health authorities. As with any medical test, there is the potential for a false positive or false negative test result.

TUC is not acting as the medical provider for students, staff, and faculty. This testing does not replace treatment by your medical provider, and you assume complete and full responsibility to take appropriate action with regard to your test results.

Management of Confirmed COVID-19 Case on Campus

TUC will follow best practices which include sending everyone in that location home, deep cleaning the building, tracing exposure, required quarantine and COVID-19 testing. Student Health and HR are trained to complete contact tracing upon a report of a positive COVID-19 test. The results of the contact tracing will determine if quarantines are required to contain campus exposures. Necessary campus actions will follow the procedures detailed above for known exposure and resulting symptomatic and asymptomatic positive COVID-19 tests with the goal of limiting campus exposure and spread.

TRAVEL

TUC supports faculty, staff and student travel in furtherance of our educational mission. However, due to the worldwide spread of the COVID-19, TUC is closely monitoring information and advice from the CDC and from state and local governments and is temporarily instituting new travel policies and procedures for in an effort to keep individuals and our community from coming into contact with the virus. Low global vaccination rates continue to underlie the ongoing development of new variants and another surge of infections and hospitalizations. With the recognition that vaccinated individuals can still become infected and transmit infection, TUC is maintaining travel limitations for Spring 2022.

Business-Related Travel

In an abundance of caution, international travel will continue to be limited for Spring 2022. Travel within the United States will be limited to business essential travel only with pre-approval from the relevant Dean/Director and Provost. Business essential travel includes travel required for maintaining TUC clinical rotation partnerships, to maintain licensure/certification, required by grant funders and accreditors, and for recruitment purposes. Without prior travel authorization, TUC will not reimburse any part of the travel and employees must charge days out of the office to vacation and/or personal time. In addition, failure to request prior travel authorization will be considered a violation of policy.

Students, staff, and faculty are encouraged to attend virtual conferences or local conferences within driving distance. When travel is essential, refundable airline and hotel reservations should be sought.

Out-of-state clinical rotations and auditions may continue as a necessary need for students to successfully complete their program.

When returning from essential business-related travel that exceeds 125 miles from campus will be treated as a close contact and will follow the Close Contact Procedure:

  • Unimmunized and immunized and booster eligible but not boosted employees and students who have completed essential business-related travel are requested to self-quarantine for 10 days prior to returning to campus.
  • Immunized with a booster employees and students who are asymptomatic should obtain a COVID-19 test 3-5 days after return and should wear a KN95 mask at all times while on campus for 10 days after return from travel.
    • It is the responsibility of the student and employee to secure their own COVID-19 testing. This testing will not be available on campus.
    • COVID-19 test results should be submitted to Student Health (students) or HR (employees).
    • Students and Employees may continue to come to campus if they remain symptom free and received a negative COVID-19 test result.
  • During the 10 days, students and employees should monitor for symptoms and minimize unmasked contact with other TUC students and employees off campus.

Personal Travel

Given the high rates of circulating COVID-19 variants across California, the United States, and across the globe, all personal travel and vacation that exceeds 125 miles from campus will be treated as a close contact. When returning from personal travel that exceeds 125 miles from campus follow the Close Contact Procedure:

  • Unimmunized and immunized and booster eligible but not boosted employees and students who have completed essential business-related travel are requested to selfquarantine for 10 days prior to returning to campus.
  • Immunized with a booster employees and students who are asymptomatic should obtain a COVID-19 test 3-5 days after return and should wear a KN95 mask at all times while on campus for 10 days after return from travel.
    • It is the responsibility of the student and employee to secure their own COVID-19 testing. This testing will not be available on campus.
    • COVID-19 test results should be submitted to Student Health (students) or HR (employees).
    • Students and Employees may continue to come to campus if they remain symptom free and received a negative COVID-19 test result.
  • During the 10 days, students and employees should monitor for symptoms and minimize unmasked contact with other TUC students and employees off campus.

ADDRESSING NONCOMPLIANCE

Students, faculty, and staff will be expected to comply with all university policies and protocols designed to reduce the spread of the COVID-19 virus and promote health and safety.

Concerns related to non-compliance with the health and safety guidelines put forth in Healthy TUC can be reported anonymously at: https://tuc.co1.qualtrics.com/jfe/form/SV_eA5yizZc4OcpRmS

Intentional or reckless disregard for these policies and protocols by students will be addressed through the Student Affairs using existing sanctioning considerations found in the Student Handbook, including reviewing the potential impact on the community in the evaluation of the nature and severity of the incident, which may support an enhanced sanction.

The Faculty Handbook provides that Faculty may be disciplined for violations of the University’s standards of conduct. The process for reaching a decision to discipline a faculty member is overseen by the Dean in consultation with the Provost.

The TUC Employee Handbook provides that a staff member may be disciplined for violations of the University’s standards of conduct. University policies outline processes for correcting single and repeated failures to comply with policies and protocols. Violations will be handled according to approved processes.

In response to the ever-changing COVID-19 global pandemic and local public health situation, TUC reserves the right to modify the Healthy TUC Spring 2022 policies and procedures at any time during the semester and without advance notice to ensure the health and safety of the campus community.